How do I share my booking link, and how do clients reschedule or cancel?

Last verified 12 November 2026
Features Bookings Meetings Sharing
Read time 3 min
Plans Core, Growth
The short version

In Bookings, select Share on a session type and copy its public link, or select Embed to put it on your own site. Clients reschedule or cancel from the link in their confirmation email, up to the Cancellation window you set. Available on the Core plan and the Growth plan.

Each published session type has a public link. Share it with clients, or embed it on your own website, and clients book a time when you’re free.

Before you start

Create and publish a session type. See How do I create a booking page and session types?

  1. Open Bookings. Open Business Center from the rail, select Toolkit, find Bookings, and select Open.
  2. Share the session type. On Session types, select Share on the session type’s card.
  3. Copy the link. Under Public link, copy the link and send it to your client or add it to your profiles.
  4. Or embed it. Select Embed on the card, then Copy code, and paste the code into your own website.

Select Preview on the card to see the booking page as your client does.

What your client gets

When a client books, they get a confirmation email with your Confirmation message, the time, the meeting link or location, and a calendar file. With Send email reminders on, they get reminders before the session.

How clients reschedule or cancel

The confirmation email has a link to manage the booking. From it, your client can:

  • select Reschedule, pick a new time, and select Confirm new time
  • select Cancel booking and confirm

They can do this up to the Cancellation window you set on the session type. After that, or once the session has started, the link no longer offers either option. When a client cancels, you’re notified and the slot opens again.

You see every booking under Confirmed bookings. A canceled one shows Canceled.

If something goes wrong

  • Public link has no link. The session type is a draft or paused. Turn on its switch.
  • Embed shows a lock. Embedding needs the Core plan or the Growth plan.
  • A client can’t reschedule. It’s past your Cancellation window, or the session has started.
Good to know

Pausing a session type turns its link off. Bookings already made stay booked.

To have Vai take notes in your booked calls, see How do I set up the meeting notetaker?

Related articles
Meetings and bookings How do I create a booking page and session types? Meetings and bookings How do I record and summarize my meetings with Notetaker? Websites How do I build a website or link in bio?
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